1. How Can I Access the Student Information Management System (SIMS)?

Students enrolling at our University for the first time can access the Student Information Management System (SIMS) by creating their initial password via the following link:

https://obs.bozok.edu.tr/login.aspx?lang=tr-TR

To create your first password, enter your username by adding the letter "o" before your student number, then select the "Create Initial Password" option and follow the on-screen instructions.

2. When Will Student ID Cards Be Issued? Where Can They Be Collected?

Student ID cards are prepared by the Office of Student Affairs within approximately one month after the completion of the final enrolment process. Once prepared, they are delivered to the relevant academic units and subsequently distributed to students by their Academic Advisers or Heads of Department upon signature.

3. How Should I Select My Courses During Course Registration? How Can I Keep Track of the Courses I Have Taken and Those I Am Required to Take? May I Enrol in Courses from Higher Years? What Is the Maximum Credit Load I Can Take?

1. During the course registration period, students are required to determine the courses they intend to take electronically after paying the applicable tuition fee or student contribution fee, where applicable. Course registration becomes final only after approval by the student's Academic Adviser.
2. During each registration period, students must enrol in all first-year courses offered. In subsequent semesters or academic years, priority must be given to courses that have previously been failed or that should have been taken but were not completed, in accordance with the programme sequence.
3. Students who have failed courses that have subsequently been removed from the curriculum shall take replacement courses approved by the relevant Academic Board. Where no replacement course is designated, students shall not be held responsible for the discontinued course; however, they must complete an alternative course to fulfil the minimum ECTS credit requirement for graduation.
4. Depending on the structure of their academic programme, students may replace a failed elective course with another elective course. Attendance is compulsory for any newly selected elective course.
5. To be eligible for graduation, students must successfully complete all compulsory courses and the required elective courses within their academic programme, obtain the minimum number of ECTS credits prescribed by the relevant regulations, and achieve a minimum Grade Point Average (GPA) of 2.00.
6. Subject to the approval of the relevant Academic Board, students may take courses offered by other academic units within the University or by other higher education institutions in Türkiye or abroad.
7. Students may neither attend nor sit examinations for courses in which they have not enrolled properly and within the prescribed registration period. Any examination taken for an unregistered course shall be deemed invalid.
8. With the approval of their Academic Adviser, students may enrol in a maximum of 45 ECTS credits per semester or 90 ECTS credits per academic year in programmes operating on an annual basis.
9. Students enrolled in double major or minor programmes may, with the approval of their Academic Adviser, register for a maximum of 60 ECTS credits per semester, including the courses taken within their major programme.
10. During each Summer School period, students may enrol in courses worth a maximum of 20 ECTS credits. Students enrolled in double major or minor programmes may take up to 30 ECTS credits, including the courses taken within their major programme.
11. First-year students are not permitted to enrol in courses offered in higher semesters. However, first-year students who have been granted course transfer or course exemption may enrol in higher-semester courses up to the total number of ECTS credits from which they have been exempted.
12. Students who successfully complete courses from higher semesters may graduate earlier than the standard duration of study, provided that they satisfy all graduation requirements of their academic programme.
13. Students whose cumulative Grade Point Average (GPA) falls below 2.00 at the end of a semester or academic year shall receive an Academic Deficiency Warning. This warning will be withdrawn if the student raises their GPA to 2.00 or above by the end of the Summer School or the following semester or academic year. However, students who fail to achieve a GPA of 2.00 within this period must repeat all conditionally passed courses for which they received grades of CD, DC, or DD, beginning from the semester or academic year in which the warning was issued. This requirement remains in effect until the student attains a GPA of 2.00 or above. Students who have received an Academic Deficiency Warning may also replace conditionally passed elective courses (graded CD, DC, or DD) with alternative elective courses.
14. Students enrolled in the Faculty of Veterinary Medicine must successfully complete all courses up to the relevant semester and achieve a minimum Grade Point Average (GPA) of 2.00 in order to progress to the VEHİP training programme.

4. How Can I Apply for Course Exemption?

Students must submit their Course Exemption application within two weeks from the commencement of the academic semester in which they first enrol at the University.

The following documents are required for a Course Exemption application:

• Student Petition;
• Official Academic Transcript; and
• Approved Course Descriptions issued by the institution from which the student has graduated or withdrawn.

5. May I Register for Courses with Timetable Clashes?

No. As attendance is compulsory, students are not permitted to register for courses with overlapping timetables.

6. Who Should I Contact Regarding BOYSİS?

For all enquiries and technical issues relating to BOYSİS, please contact us by email at: uzem@bozok.edu.tr

7. What Are the Attendance Requirements? How Many Absences Are Permitted? Is a Medical Report Accepted for Attendance Purposes?

1. Students are required to attend lectures, practical sessions, academic activities approved by the course instructor, and examinations. The minimum attendance requirement is 70% for theoretical courses and 80% for practical courses. Students who fail to satisfy these requirements are not eligible to sit the end-of-semester/end-of-year examinations or the resit examinations.
2. Students who have previously fulfilled the attendance requirement but failed the course are not required to meet the attendance requirement again when repeating the course. However, students repeating a practical course must satisfy the attendance requirement again.
3. Students who have fulfilled the attendance requirement but failed the examination, or who wish to repeat a course in order to improve their grade, are exempt from the attendance requirement for that course. Nevertheless, they may attend the course if they so wish.
4. A medical report does not exempt students from the attendance requirement. Students who do not attend classes during the period covered by a medical report shall be regarded as absent.
5. Attendance requirements for courses and programmes delivered through distance education are determined by the University Senate.

8. Where Can I Find the Dates and Venues of Examinations?

Examinations are conducted in accordance with the dates specified in the Academic Calendar for the relevant semester. Information regarding examination venues is announced on the departmental webpages of the relevant Faculty, Institute, or School in which the student is enrolled. Students are responsible for following these announcements regularly.

9. Who Is Eligible to Take the Single-Course and Three-Course Examinations? What Are the Eligibility Requirements?

Students who have submitted a written petition to the relevant Dean's Office and whose applications have been approved may sit the examination on the dates announced by the University.

• Single-Course Examination: Available to associate degree and undergraduate students enrolled in 2013 or later who have fulfilled all graduation requirements except for one course.
• Three-Course Examination: Available to associate degree and undergraduate students enrolled in 2012 or earlier who have fulfilled all graduation requirements except for a maximum of three courses.

Laboratory and thesis courses are not eligible for the Single-Course or Three-Course Examination.

10. How Can I Withdraw from the University?

Students must submit their application through the Student Withdrawal System and return their Student ID Card to their academic unit either in person or by post. Following approval of the application, the relevant academic unit forwards the request, together with an official endorsement, to the Office of Student Affairs, where the withdrawal process is completed.

11. How Can I Apply for a Leave of Absence?

Applications for a Leave of Absence must be submitted either in person or by sending the original required documents by post.

The following documents are required:

• Leave of Absence Application Form;
• Supporting document(s) stating the reason for the request;
• Medical Board Report (where applicable);
• Certificate of Financial Hardship;
• Certificate of Detention (where applicable); and
• Document confirming the cancellation of military service deferment (where applicable).

12. How Can I Obtain a Certificate of Student Status or an Academic Transcript?

Students must apply in person to the Office of Student Affairs of their Faculty, Institute, or School by presenting their Student ID Card.

Upon submission of a written request, these documents may also be collected by an authorised representative or transmitted by fax, where applicable.

13. How Can I Apply for a Tuition Fee Refund?

Applications for a tuition fee refund must include:

• A completed Tuition Fee Refund Application Form;
• The student's IBAN (complete bank account details must be provided); and
• The original receipt showing the tuition fee paid and the amount to be refunded.

The payment receipt must be attached to the application.

14. May Someone Else Complete My Graduation or Diploma Collection Procedures on My Behalf?

Graduation procedures are completed by the relevant academic unit following the necessary administrative checks and the approval of the relevant Academic Board.

Student withdrawal procedures must be completed in person upon presentation of the Student ID Card.

If a diploma is to be collected by another person, including a family member, the authorised representative must present the original notarised power of attorney. Without a valid notarised power of attorney, diplomas cannot be released to any third party.

15. I Have Recently Been Admitted to the University. Do I Need to Complete Course Registration?

Yes. All newly admitted students are required to complete Course Registration, with the exception of students enrolled in the University's Preparatory School.

16. What Happens If I Do Not Complete Course Registration Within the Specified Period?

Students who fail to complete Course Registration within the specified period will not be entitled to benefit from student rights and services, including the issuance of official documents such as a Certificate of Student Status and documents relating to military service, among others.

17. May I Complete Course Registration in the Following Semester If I Do Not Register During the Autumn or Spring Semester?

Yes. Students who do not complete Course Registration during the Autumn or Spring Semester may register in the following semester.

18. How Can I Apply for a Leave of Absence?

A Leave of Absence may be granted under the following circumstances:

a) The student has a medical condition certified by an official Medical Board Report.

b) The Council of Higher Education (YÖK) suspends education pursuant to Law No. 2547 due to circumstances that interrupt academic activities.

c) The student is unable to continue their studies because of a natural disaster, provided that this is certified by the highest local administrative authority.

d) The student is required to suspend their studies due to the serious illness or death of a first-degree relative, where no other person is available to provide the necessary care, and this circumstance is approved by the relevant Academic Board.

e) The student experiences financial hardship of a level that prevents continuation of their studies, provided that such hardship is certified by the relevant civil authority.

f) The student is placed in detention.

g) The student is convicted of an offence that does not result in the loss of student status or expulsion from higher education under the applicable legislation.

h) The student loses the right to military service deferment or has their deferment cancelled and is therefore called for compulsory military service.

i) Other circumstances accepted as valid grounds by the relevant Academic Board.

Students who are unable to continue their studies for any of the reasons listed above may be granted a Leave of Absence for a maximum of two semesters, subject to the approval of the relevant Academic Board. There is no time limit for applications based on medical grounds.

If the reason for the Leave of Absence ceases to exist, students may apply to their academic unit to cancel their Leave of Absence no later than the end of the fourth week of the relevant semester, provided that they are able to satisfy the attendance requirements. Such applications are subject to the approval of the relevant Academic Board.

Periods of Leave of Absence are not included in the maximum period of study.

19. Are Full-Time Students Required to Pay Tuition Fees?

Students who complete their studies within the standard duration of their programme are not required to pay tuition fees. However, students who exceed the normal duration of study or who are simultaneously enrolled in a second higher education programme must pay tuition fees in accordance with the amounts determined by the Council of Ministers.

Students who fail one or more courses are also required to pay the applicable tuition fee where relevant regulations so require.

20. Do I Have to Pay Tuition Fees During a Leave of Absence?

No. Students who are granted a Leave of Absence are not required to pay tuition fees during the approved period.

21. How Can I Apply for Course Exemption After Enrolling in a New Programme?

Students who have withdrawn from a previous programme or graduated and subsequently enrolled in a new programme through the national higher education admission system may apply for Course Exemption for courses they have previously completed successfully.

Applications must be submitted to the relevant Head of Department together with:

• a written petition specifying the courses for which exemption is requested; and
• the original approved Academic Transcript.

22. What Is the Grade Point Average (GPA)?

The Grade Point Average (GPA) is the cumulative measure of a student's academic performance from the date of first enrolment, including the most recently completed semester.

23. How Is the Grade Point Average (GPA) Calculated?

The Grade Point Average (GPA) is calculated by multiplying the credit value of each course taken by the corresponding grade coefficient, summing these values, and dividing the total by the total number of course credits completed, including the most recently completed semester.

24. What Is the Minimum Passing Grade for a Course?

• Students who receive one of the following grades are deemed to have successfully completed the course: AA, AB, BA, BB, BC, CB, or CC.
• Grades CD, DC, and DD indicate that the course has been conditionally passed.
• Students who fail to meet the attendance requirement are awarded an NT grade, which is announced by the course instructor before the final examination period. Such students are not eligible to sit the final examination.
• The NT grade is treated in the same manner as an FF grade and is included in the calculation of the Grade Point Average (GPA).
• For courses that are conditionally passed, students are regarded as successful only if they achieve a semester GPA of at least 2.00 in semester-based programmes or an annual GPA of at least 2.00 in year-based programmes. Students whose GPA is below 2.00 are deemed to have failed those conditionally passed courses.
• The weighting of mid-term examinations and final examinations towards the overall course grade is determined by the course instructor, provided that the total weighting equals 100%, and is announced at the beginning of the semester.

25. Do the Common Compulsory Courses Affect the Grade Point Average (GPA)?

Yes. The common compulsory courses—Turkish Language, English, and Atatürk's Principles and History of Revolution—are included in the calculation of the Grade Point Average (GPA).

26. How Does a Student Extend Their Period of Study?

If a student's Grade Point Average (GPA) falls below 2.00 for the last two consecutive semesters, the student will be required to extend their period of study by one semester. If the GPA for either of the last two semesters is 2.00 or above, the student will not be required to extend their studies.

27. When Is a Medical Report Accepted as a Valid Excuse?

A medical report is accepted only for mid-term examinations. It does not exempt students from the attendance requirement.

28. I Have Successfully Completed All Courses in My Programme and Have No Failing Grades, but My Grade Point Average (GPA) Is Below 2.00. May I Graduate?

No. To qualify for graduation, students must achieve a minimum Grade Point Average (GPA) of 2.00.

Accordingly, students may sit the Graduation GPA Threshold Examination for a maximum of three courses in which they received grades of DD, DC, or CC during their final two semesters.

29. What Is an Inter-University Transfer?

An Inter-University Transfer is the transfer of a student from one higher education institution to another, or to an equivalent academic programme offered by another faculty within the same university.

30. When and How Can I Apply for an Inter-University Transfer?

Applications are accepted on the dates announced by universities before the beginning of each academic year.

Applicants must submit the following documents to the relevant Dean's Office:

• the original Academic Transcript showing all courses completed and grades obtained;
• a document confirming that no disciplinary penalty has been imposed;
• a certified copy of the national university entrance examination results.

31. What Are the Requirements for an Inter-University Transfer?

As the admission requirements vary from one university to another, applicants should consult the transfer regulations of the university to which they intend to apply.

32. How Many Types of Inter-University Transfer Are Available?

There are two types of Inter-University Transfer:

• Transfer based on Grade Point Average (GPA); and
• Transfer based on the Central Placement Examination Score.

33. When Are Applications for Central Placement Transfers Accepted?

Applications are accepted between 1 and 15 August each year. Applications are evaluated during August, and successful applicants complete their registration during the first week of September.

34. May I Apply for a Second Central Placement Transfer After Already Using This Right Once?

No. The right to transfer through the Central Placement system may be exercised only once.