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Serkan PIÇAKCI
Faculty Secretary

1735

 

 

Unit Name: FACULTY SECRETARY

Personnel: Serkan PIÇAKCI

DUTIES AND RESPONSIBILITIES

1-To prepare agendas for the Faculty Board, Faculty Executive Board, and Faculty Disciplinary Board, and to attend their meetings.

2-To participate in the preparation of activity reports, internal audit, and strategic plans, and to ensure that results are followed up and transmitted to the relevant units in a timely manner.

3-To ensure the preparation of documents related to the recruitment of academic staff.

4-To regulate document flow between units by reviewing all outgoing correspondence and documents from the editorial office.

5-To check whether personnel files are maintained in an orderly manner.

6-To plan, supervise, and finalize activities related to building cleaning, maintenance, and repair.

7-To plan staffing needs regarding administrative personnel.

8-To ensure the preparation and management of the faculty budget.

9-To conduct and finalize preparations regarding external procurement.

10-To use faculty resources efficiently and economically, and ensure they are used accordingly.

11-To ensure that statistical information regarding education, instruction, and personnel is kept ready and updated.

12-To ensure that all types of personnel declarations are received on time.

13-To procure machinery and equipment to be used in administrative work and educational activities.

14-To participate in work regarding the arrangement and allocation of office spaces.

15-To take measures regarding faculty security and notify relevant authorities.

16-To attend meetings invited to by the Dean and the Rectorate.

17-To take measures to establish harmony, respect, and cooperation among staff.

18-To evaluate administrative personnel performance, subject required personnel to rotation, and ensure their participation in in-service training courses.

19-To comply with the code of ethics of the faculty, participate in internal control activities, and ensure that sensitive and critical tasks are taken into consideration.

20- To ensure the management and supervision of the administrative structure of the faculty, participate in boards, prepare the budget, and determine staffing needs,

21-To perform other duties assigned by the Dean.

22- Responsible to the Dean for these duties.

INFORMATION SOURCES

  1. Civil Servants Law No. 657,
  2. Higher Education Law No. 2547,
  3. Right to Information Act No. 4982,
  4. Regulation on Academic Organization in Universities,
  5. Regulation on Procedures and Principles to be Applied in Official Correspondence,
  6. Disciplinary Regulation for Administrators, Academic Staff, and Public Servants in Higher Education Institutions,
  7. Student Disciplinary Regulation of Higher Education Institutions,
  8. Regulation on Procedures and Principles Regarding Central Examinations and Entrance Examinations to be Applied in Transfers or Direct Appointments to Academic Staff Positions Other Than Faculty Members,
  9. Yozgat Bozok University Academic Promotion and Appointment Criteria Directive,
  10. Principles to be Followed in Course Load Determination and Additional Course Fee Payments,
  11. Law No. 5018, Movable Property Regulation,
  12. General Government Accounting Regulation,
  13. Central Government Expenditure Documents,
  14. Procedures and Principles Regarding Public Loss,
  15. Student Disciplinary Regulation of Higher Education Institutions,
  16. Bozok University Associate and Undergraduate Education and Examination Regulation,
  17. Regulation on Principles Regarding Transfer Between Programs at Associate and Undergraduate Levels, Double Major, Minor, and Inter-Institutional Credit Transfer in Higher Education Institutions,
  18. Regulation on Principles to be Followed in Foreign Language Teaching and Teaching in a Foreign Language in Higher Education Institutions,
  19. Regulation on Continuation of Vocational High School and Open Education Associate Degree Graduates to Undergraduate Education,
  20. Regulation on Principles to be Applied in Foreign Language Teaching and Teaching in a Foreign Language in Higher Education Institutions,
  21. Other relevant legislation.